An elegant holiday dinner table setting with gold cutlery, evergreen sprigs, crystal glassware and lit candles

Holiday Event Planning & Coordination

Holiday Celebrations,

Beautifully Handled

Thoughtful planning. Beautiful details. Unforgettable moments.

From corporate Christmas parties to festive family gatherings, we bring everything together so you can enjoy the celebration.

The holiday season is made for gathering, celebrating and creating memories — not spending the evening managing vendors, organizing timelines or worrying about the details.

From corporate Christmas parties and organizational celebrations to festive family gatherings and private holiday events, Island Impressions offers professional event planning, design and coordination across Vancouver Island.

Whether you're planning an elegant Christmas dinner, a lively company celebration or a festive gathering with family and friends, we're here to bring everything together.

You enjoy the celebration. We'll take care of the details.

Limited 2026 dates remain.

An elegant holiday dinner table set with gold cutlery, evergreen sprigs, crystal glassware and lit candles

Our Holiday Event Collections

Three collections, one standard of care.

01

Holiday Event Management

The Essential

$795 + GST

You've planned the celebration. We'll take care of the day. For hosts who have already organized their holiday celebration but would appreciate professional support managing the event.

Your collection includes

  • One pre-event planning meeting
  • Up to 2 hours of pre-event planning assistance
  • Review of event schedule and vendor details
  • Vendor arrival and setup oversight
  • Management of event flow and key transitions
  • One professional event coordinator on site for up to 4 hours

Perfect for Christmas parties and festive gatherings where the main arrangements are already in place.

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02

Expanded Holiday Event Coordination

The Elevated

$1,695 + GST

The plans are underway. We'll bring the details together. For hosts who have started planning their holiday celebration but would appreciate additional support with vendors, entertainment and logistics.

Your collection includes

  • Up to 5 hours of pre-event planning
  • Vendor communication and confirmations
  • Assistance sourcing vendors and services, including entertainment or rentals
  • Detailed event timeline and logistics planning
  • Setup and vendor coordination
  • Management of entertainment, guest flow and key transitions
  • Two event team members on site for up to 6 hours each

Perfect for corporate Christmas parties, larger family celebrations and holiday gatherings requiring additional coordination and on-site support.

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03

Full-Service Holiday Event Planning

The Signature Celebration

Starting at $3,795 + GST

From the first festive idea to the final farewell. For those who want to host an unforgettable holiday celebration without taking on the planning themselves.

From finding the perfect venue and sourcing entertainment to coordinating catering, rentals, festive styling and event logistics, we bring every element together.

Our most comprehensive collection allows you to enjoy the holiday season knowing your celebration is in experienced hands.

Your collection includes

  • Up to 10 hours of pre-event planning and organization
  • Event concept development and festive design direction
  • Venue, catering, entertainment and rental sourcing
  • Vendor communication and coordination
  • Budget planning and tracking
  • Event layout and logistical planning
  • Detailed event timeline and vendor schedule
  • Setup oversight and complete event management
  • Three event team members on site for up to 8 hours each
  • Dedicated three-person post-event cleanup team for up to 2 hours

Perfect for large corporate Christmas parties, organizational celebrations, festive private events and holiday gatherings requiring full-service planning and professional event management.

Final pricing is tailored to the scale and complexity of your celebration.

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04

Hourly Planning Support

By the Hour

$150 + GSTper hour, per team member

For those who need only a little support — a sounding board before the season begins, a few hours of pre-planning, or guidance on a single piece of the puzzle.

Whether it's refining a timeline, sourcing a few key vendors, or simply talking through the details before you decide, we're happy to lend our experience by the hour.

Perfect for hosts who have things mostly in hand but would value a little professional input along the way.

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Hands arranging a Christmas centrepiece with evergreen branches, white candles and brass candlesticks

Additional Services

Festive finishing touches, à la carte.

Post-Event Cleanup

$350 + GST

A dedicated team of three for up to two hours to assist with packing decorations, general tidying, rubbish collection and returning your event space to its agreed condition.

Included in The Signature Celebration.

Centrepiece Assembly & Styling

$100/hour + GST

Let us handle the festive finishing touches. From assembling Christmas centrepieces to preparing decorative details, our team can assist with the creative preparation ahead of your celebration.

Includes one team member. Materials, florals and décor supplies are additional.

A holiday centrepiece with brass candlesticks, cream taper candles, green velvet ornaments, a deep red velvet bow and evergreen sprigs on a wood slice
A close detail of a holiday table centrepiece with a deep red velvet bow, forest green velvet ornaments and gold-toned foliage

Holiday Celebrations, Your Way

No two celebrations are quite the same.

Whether you're bringing colleagues together to celebrate another successful year, hosting an annual Christmas gathering or planning a special evening with family and friends, we'll help create an occasion that feels thoughtful, welcoming and beautifully organized.

  • Corporate Christmas parties and staff celebrations
  • Organizational and community holiday events
  • Family Christmas gatherings and private parties
  • Holiday dinners and festive receptions
  • Year-end celebrations and awards evenings
  • Seasonal fundraisers and special events

From sophisticated holiday styling to lively entertainment and everything in between, we believe the best celebrations are the ones where the hosts can truly enjoy themselves.

A styled holiday bar cart with champagne glasses, deep red poinsettias, evergreen garlands and gold accents

A Few Details to Know

  • Our holiday collections offer clear starting points, with flexibility for celebrations of different sizes and requirements.
  • Planning and on-site coverage are limited to the hours outlined in your chosen collection. Additional services and hours can be arranged as needed.
  • Venue fees, catering, entertainment, third-party rentals, purchased décor and other vendor expenses are additional unless specifically stated.
  • Event team members are assigned by Island Impressions based on availability and event requirements.
  • Travel fees may apply outside the Campbell River–Comox service area.
  • Unused pre-event hours cannot be transferred to other services.
  • For larger or more complex celebrations, custom proposals are available.

Your Holiday Celebration Starts Here

Less organizing. More celebrating.

The holiday season is busy enough. Let us take the planning off your hands and create a celebration that you, your colleagues, friends or family can simply enjoy.

Now accepting bookings for the 2026 holiday season.

Serving Campbell River, the Comox Valley and Vancouver Island.

It all starts with a conversation. Contact us to arrange your complimentary consultation.

Begin Your Inquiry

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